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Privacy Policy - qPCR Academy

Effective date: 21.05.2026

1. Data Controller

The controller of your personal data is:

Katarzyna Ewert-Krzemieniewska QPCR Academy
Sole proprietorship registered in Poland
NIP (Tax Identification Number): 8522228410
REGON: 544768820
Email: contact@qpcracademy.com

Personal data is processed in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679.

2. About This Policy

This Privacy Policy explains how your personal data is collected, used, stored, and protected when you access qPCR Academy courses, landing pages, forms, community spaces, and communications hosted on Kajabi.

We process personal data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR / RODO).

3. Personal Data We Collect

Information you provide directly

We may collect:

  • name

  • email address

  • billing information (processed securely by Stripe or PayPal)

  • course activity and progress

  • certificate information

  • messages or posts in community spaces

  • testimonials and optional profile photos

  • survey responses

  • customer support inquiries

4. Automatically collected information

We may automatically collect:

  • IP address

  • device and browser information

  • Kajabi analytics data (such as page views, logins, and course progress)

  • cookie and tracking technology data

We do not intentionally collect special categories of personal data as defined under Art. 9 GDPR.

5. Legal Basis for Processing (Art. 6 GDPR)

Contract (Art. 6(1)(b))

We process personal data to:

  • manage course access

  • provide community access

  • deliver certificates

  • process payments

  • provide customer support

  • maintain user accounts

Consent (Art. 6(1)(a))

We process data based on consent for:

  • marketing emails

  • newsletters

  • publishing testimonials

  • publishing optional profile photos

  • optional cookies and analytics tools where legally required

Consent may be withdrawn at any time.

Legitimate Interest (Art. 6(1)(f))

We process data where necessary to:

  • improve our services and user experience

  • secure the platform

  • prevent fraud or misuse

  • analyze platform performance

  • maintain business operations

Legal Obligation (Art. 6(1)(c))

We may process personal data to comply with:

  • tax obligations

  • accounting obligations

  • legal and regulatory requirements

6. How We Use Your Data

We use personal data to:

  • create and manage your account

  • provide access to purchased courses

  • provide access to the qPCR Academy Community

  • send course notifications, reminders, and updates

  • track progress and issue certificates

  • respond to customer support requests

  • send marketing communication (with consent)

  • analyze and improve course content and platform usability

  • publish testimonials and optional photos (only with explicit consent)

We do not sell, rent, or trade personal data to third parties.

7. Testimonials & Optional Photos

If you choose to provide a testimonial, qPCR Academy may publish:

  • your name

  • institution or laboratory

  • city and country

  • testimonial text

  • job role (optional)

  • profile photo (optional and only with explicit consent)

Testimonials may appear on:

  • the qPCR Academy website

  • landing pages

  • social media channels

  • promotional or educational materials

You may be asked to sign a GDPR-compliant consent form before testimonials or photos are published.

You may withdraw consent at any time by contacting:

contact@qpcracademy.com

Upon withdrawal, testimonials and/or photos will be removed from platforms under our control within a reasonable timeframe.

8. Data Processors & Third Parties

Your personal data may be processed by trusted third-party service providers, including:

  • Kajabi β€” course hosting, analytics, and email delivery

  • Stripe / PayPal β€” secure payment processing

  • Google services β€” forms, storage, analytics, or communication tools (if used)

  • email marketing providers

  • accounting or tax service providers

These providers process data only as necessary to deliver services and operate under appropriate data protection obligations.

9. International Data Transfers

Some service providers used by qPCR Academy may process personal data outside the European Economic Area (EEA), including in the United States.

Where required, international data transfers are protected through appropriate safeguards, including:

  • Standard Contractual Clauses (SCCs)

  • GDPR-compliant processing agreements

  • additional security measures where appropriate

10. Data Retention

We retain personal data only as long as necessary for the purposes described in this Privacy Policy.

Typical retention periods include:

  • purchase and invoice records β†’ 5 years (or longer if required by law)

  • course access and account data β†’ duration of access period

  • testimonials and optional photos β†’ until consent is withdrawn

  • marketing communication data β†’ until you unsubscribe or withdraw consent

  • community posts β†’ until deleted by you or upon account closure

11. Your Rights (GDPR)

Under GDPR, you may request at any time:

  • access to your personal data

  • correction of inaccurate data

  • deletion of personal data (β€œright to be forgotten”)

  • restriction of processing

  • data portability

  • withdrawal of consent

  • objection to processing

To exercise your rights, contact:

contact@qpcracademy.com

We aim to respond within 30 days.

You also have the right to lodge a complaint with your local data protection authority.

12. Cookies & Tracking Technologies

Kajabi uses essential cookies necessary for platform functionality, authentication, and security.

Additional analytics or marketing tools (such as Google Analytics, Meta Pixel, or LinkedIn Insight Tag) may use non-essential cookies.

Where legally required, users may be asked to provide consent for non-essential cookies through a cookie banner or consent management tool.

13. Security

We implement reasonable technical and organizational measures designed to protect personal data, including:

  • SSL encryption

  • password-protected accounts

  • access control measures

  • secure third-party platforms and processors

  • backups and secure storage solutions

However, no online platform or method of transmission can guarantee absolute security.

14. Children

qPCR Academy services are not intended for individuals under 16 years of age.

We do not knowingly collect personal data from children.

15. Automated Decision-Making

We do not use automated decision-making or profiling that produces legal or similarly significant effects on users.

16. Updates to This Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on this page.

Continued use of the platform after updates constitutes acknowledgment of the updated Privacy Policy.

17. Contact Us

If you have any questions, concerns, or complaints regarding this Privacy Policy or the processing of your personal data, please contact:

Email: contact@qpcracademy.com